The Unit 3 Fund is for members who incur expenses related to (1) their attendance at an academic or pedagogical conference and/or (2) their teaching.

Who is eligible to apply to the fund?

For the 1 September 2021 – 31 August 2022 round of the Unit 3 Fund, any Unit 3 member who is employed between 1 September 2021 and 31 August 2022 and meets the following criteria is eligible to apply (a) you are a Union member in good standing; (b) you have secured either 50 hours of work (if paid on an hourly basis) or one half course (if employed as a Sessional Lecturer) in the bargaining unit; and (c) you have incurred expenses related to academic or pedagogical conference attendance and/or expenses related to teaching.

What is an eligible expense?

(1) For a conference expense to be eligible, the conference must take place during the eligible claim period (1 September 2021 – 31 August 2022). Eligible expenses include: registration fees (even if paid prior to the eligible claim period); travel costs (airfare, train, or car; if travelling by car, cost will be calculated at the CUPE 3902 reimbursement rate of 56₵/kilometer to a maximum of 500KM); flight cancellation insurance; transit between residence and hotel/airport/train station; and standard hotel costs (basic accommodation). PLEASE NOTE: meals are not an eligible expense.

(2) For a professional expense to be eligible, the related professional activity must take place during the eligible claim period (1 September 2021 – 31 August 2021). Eligible expenses include: membership fees for professional and/or learned societies related to the member’s discipline (even if paid prior to the eligible claim period); subscriptions to professional and/or learned journals (even if paid prior to the eligible claim period); books, materials, equipment and services directly related to research or teaching; computer hardware, tablets, smartphones, and software and supplies used in performance of academic duties that are not considered ‘required’ to do the job and thus the responsibility of the Employer; expenses incurred in the preparation and completion of scholarly manuscripts (self-publication efforts are excluded) and page or reprint charges; office supplies related to the performance of teaching and research duties that are not covered by the C.A. and thus the responsibility of the Employer; and fees incurred for professional development; expenses related to teaching commute (transit/parking).

Until the end of August 2022, applications for normally ineligible expenses will be considered on a case-by-case basis in light of the COVID-19 pandemic if a connection to teaching responsibilities can be demonstrated. PLEASE NOTE the following are not eligible expenses: decorative items for home office, internet, and data charges.

How much money will I get?

The Unit 3 Fund has been allocated $140,000 per year. The fund reimburses up to $500 per member. If monies remain after the application deadline has passed and all applications processed, the remaining fund will be transferred to the next year’s budget.

When will I get my money?

Applications for this fund will be open between 15 November 2021 and 31 August 2022. Applications will be processed and disbursed once per term, according to the following schedule.

Deadline: December 31, 2021       Disbursement: Late January 2022

Deadline: April 30, 2022                 Disbursement: Late May 2022

Deadline: August 31, 2022             Disbursement: Late September/October 2022

How do I apply?

The application form is available online and accessible through the Union’s website. To find the application, login to the Member Portal (found by scrolling up to the top right of this page).

A complete application for the Unit 3 Fund will include: (a) the 2021-22 Unit 3 Fund Application Form, and (b) supporting documentation—this documentation should include receipts/invoices for the expense.

**Please bundle claims: do not submit small claims individually, instead kindly bundle numerous expenses together, aiming for a combined total of $150, when possible. **

You will receive an immediate confirmation email for each application you submit. PLEASE NOTE: if you do not receive a confirmation email you did not successfully submit the application.

If you do not have (a) a membership card (i.e., you do not have a CUPE number, found on the left-hand side of the Portal home page), fill out a Membership Application Form (found on the ‘Forms’ tab). PLEASE NOTE: processing membership applications can take up to four (4) business days. Failure to fill out a membership application in a timely way (i.e., less than five days before the deadline) is not grounds for submitting a late application.

Applications will be accepted between 1 November 2021 – 31 August 2022.