The Childcare Financial Assistance Fund (CFAF) supports members who are parents and either incur expenses from paying a childcare provider for care of their child(ren) while a parent is at work or school, or if they or a household or family member provides primary care for one or more of their (step-)children in the eligible age range.
- Who is eligible to apply to the fund?
- Can I apply in the May round if I received reimbursement in the November round?
- What if I don’t meet the requirements for the November round or forget to apply?
- How does the disbursement work for submitting receipts?
- How does the disbursement work for members who provide care themselves or whose household/family members do?
- What is an eligible expense?
- What is the eligible age range for children?
- I receive subsidised daycare rates; does this affect my eligibility?
- Some of my childcare expenses are in another currency; can I still submit them?
- What if I don’t want to / don’t know how to fit my receipts in one file?
- How do I apply?
Who is eligible to apply to the fund?
For the November round, anyone who has, or will have, performed 30 hours of Unit 1 work between 1 May 2017 and 31 December 2017 is eligible to apply. For the May round, anyone who has performed at least 30 hours of Unit 1 work between 1 May 2017 and 30 April 2018 is eligible to apply.
Can I apply in the May round if I received reimbursement in the November round?
Yes, but only for new receipts to submit. If you do not have new receipts to submit, you may receive an additional disbursement based on what you submitted in November, but you do not need to apply this round in order to receive that amount. See the following two questions for more information.
What if I don’t meet the requirements for the November round or forget to apply?
There will be a second and final round of the 2017-18 CFAF in May 2018. If you are registered as a student or employed as a post-doctoral fellow in Fall 2017 and/or Winter 2018, and if you perform at least 30 hours of Unit 1 work between 1 May 2017 and 31 August 2017, you will be eligible for the May 2018 round. A member will receive the same percentage reimbursement for their total eligible costs regardless of whether they apply in November, May, or both.
How does the disbursement work for submitting receipts?
If you meet the eligibility requirements, you can submit receipts for eligible expenses (see below) incurred between 1 May 2017 and 30 April 2018. We will reimburse you for a portion of the expenses you claim. If you apply in November, we will keep the expenses you submit on file (so there will be no need to resubmit them) for the May 2018 round of applications to the CFAF, and you can also submit additional receipts in the May 2018 round. A member will receive the same percentage reimbursement for their total eligible costs regardless of whether they apply in November, May, or both.
How does the disbursement work for members who provide care themselves or whose household/family members do?
If you meet the eligibility requirements and you or your household or family member provides primary care for one or more of your (step-)children in the eligible age range (see below), you can receive some support from this fund without submitting any receipts. (You can still submit receipts in addition as is outlined above.) Your disbursement will be based on the number of total applicants. If there is enough money left in the fund, you will automatically receive an additional disbursement after the May 2018 round of applications. A member will receive the same total disbursement regardless of whether they apply in November, May, or both.
What is an eligible expense?
Any expense that would qualify as a child-care expense for tax purposes (see here for more information) qualifies for the CFAF. Some examples include: babysitters, nannies, daycare, preschool, summer camps, March break programs, after school programs, and sports/activities/lessons offered through local recreation centres or equivalent. Ineligible expenses include: tuition for private primary school, school lunches, medical expenses, toys, clothing, and food.
What is the eligible age range for children?
For submitting eligible expenses, the eligible age range for the children is from birth until the day they turn 16. For the support for members who provide care themselves or whose household/family members do, the eligible age range for the children is from the day they turn 1 until September 1 of the calendar year in which they turn 4. (The rationale for this is that the government supports up to year 1 through EI, and from September 1 of the year they turn 4 they’re eligible for school and the relevant subsidies.) For the 2017-18 round of the CFAF, the eligible age range is children born between 1 January 2013 and 30 April 2017. If the child is only in the eligible age range for part of the CFAF year (May-April), the disbursement will be prorated.
I receive subsidised daycare rates; does this affect my eligibility?
If you receive a daycare subsidy, you can still claim the amount that you do pay with the CFAF. However, if you receive reimbursement as a result of subsidy, you are obligated to disclose that to the Union along with your application.
Some of my childcare expenses are in another currency; can I still submit them?
Yes. Please use a site like xe.com to convert the prices to CAD for the correct date/period (there are features on currency sites where you can convert an amount based on the date the receipt was issued or averaged over a period).
What if I don’t want to / don’t know how to fit my receipts in one file?
You can paste photos, screenshots, .jpg files, and/or .png files into a .doc file. You can also convert .jpg and .png files to pdf and combine pdfs using pdf editing software. Alternatively, you can mail the receipts to the CUPE 3902 Office at 180 Bloor St West Suite 803, Toronto, ON, M5S 2V6. Please note that any mailed supporting documents must be postmarked no later than the business day after the online forms close.
How do I apply?
The form is online and accessible through the Union’s website each time the application period is open. A complete application for the CFAF will include a: General Fund Application Form, an CFAF Application Form and all supplemental documents.
To begin the process, please login to the Member Portal (found by scrolling up to the top right of this page). Login information for all members was sent by email — entitled “Welcome to CUPE 3902” for new members, or “New website and member-only portal” for existing members — to the account provided by the Employer (typically your @utoronto.ca or @mail.utoronto.ca account). If you do not recall receiving this email, please search your inbox for it before contacting the Union with inquiries. The General Fund Application Form will be available under the ‘Forms’ tab to all card-carrying members of the Union while the application period is open.
If you attempt to access the General Fund Application Form and you are not a card-carrying member of the Union (i.e. you do not have a CUPE No., found on the left-hand side of the Portal home page), you will be directed to fill out a Membership Application Form (also found on the ‘Forms’ tab). When your membership application is processed, the General Fund Application Form will be accessible through the portal.
PLEASE NOTE: processing membership applications can take up to four (4) business days. Failure to fill out a membership application in a timely way (i.e. less than five days before the deadline) is not grounds for submitting a late application.
If you are a card-carrying member of the Union, please fill out the General Fund Application Form and verify the information we have on file. Click ‘next’, review the .pdf of your application and then ‘next’ again to proceed to the Fund Application Central page.
A link to the CFAF Application Form is found on the Fund Application Central page. While the application period is open, clicking on any of the links will take you to the relevant fund you are applying for. Fill out the form and attach any supplemental documents requested. You will receive an immediate confirmation email for each application you submit; if you do not receive a confirmation email you did not successfully submit the application.
Applications for this fund will be accepted between 1 – 30 November 2017.